Standards of Academic Progress Policy

There are certain procedures the Embry-Riddle Aeronautical University Financial Aid Office must follow when administering the financial aid programs. It provides information concerning Standards of Satisfactory Academic Progress that financial aid recipients must maintain to continue receiving financial aid.

What are the Standards of Satisfactory Academic Progress (SAP)?

Federal regulations require Embry-Riddle to define minimum Standards of Satisfactory Academic Progress (SAP) to determine your eligibility for financial aid.

Embry-Riddle must set certain standards to ensure you are progressing toward degree completion. If you do not meet the standards, you will not be able to receive financial aid.

How is SAP measured?
The following measurements will be reviewed to determine good standing for continued financial aid eligibility:

  • Qualitative: College level grade point (Cumulative GPA)
  • Quantitative (Pace): College credits completed and time frame needed to complete the degree

What are the standard requirements?

Qualitative:

  • Undergraduate students: Minimum cumulative GPA of 2.0
  • Graduate students: Minimum cumulative GPA of 3.0

Quantitative /Pace:

  • College credits hours completed: required to complete 67% of total credit hours attempted.
  • How to calculate PACE

    Cumulative number of credit hours student successfully completed

    Cumulative number of credit hours student attempted

    Application of Grades and Credit Hours

    Credit hours attempted are all course credit hours for which you are enrolled as of the end of add/drop period.

    For calculating credit hours, grades of “F” (failure), “I” (incomplete), “IP” (in progress), “W” (withdrawn), “WP” (withdrawn passing), “WF” (withdrawn failing), “U” (unsatisfactory), AU (audited), FX (ceased attendance) and repeated courses, are counted as hours attempted but not as credit hours completed.

    For example, a sophomore that has attempted 60 credit hours and has satisfactorily completed 48 of those credit hours would have completed 80% of attempted credits hours.

  • Time frame needed to complete the degree: You are not allowed to attempt more than 1.5 times, or 150%, of the number of hours in your degree program of study.

A sample of the maximum allowable attempted hours is noted below:

 

No. Credit Hours in Degree Program

 

 

150% of Degree Program

 

 

Maximum Allowable Attempted Credit Hours

 

120

 

x

 

1.5 (150%)

 

=

 

180 hours

 

129

 

x

 

1.5 (150%)

 

=

 

194 hours

* These maximum credit hours may vary depending on your specific program. 

Repeat Courses

 For courses repeated during your program of study, both the original and repeated credit hour will be counted as attempted hours in rate of progress calculations.

Transfer Credit Hours/Change of Degree Program

Transfer credits that are accepted toward your educational program count as both attempted and completed credits.

Withdrawing from courses

Withdrawing from courses may impact your financial aid awards. Before withdrawing from class, you should contact the Financial Aid Office to determine the consequences.

Withdrawing from the university or dropping all courses in a term

Students who totally withdraw or drop all courses in a term, and receive aid may owe the university money. Before withdrawing from the university, you should contact the Financial Aid Office to determine the consequences

When are these standards reviewed?

 

The standards are reviewed once each academic year at the end of the spring semester. Email notifications will be sent to your Embry-Riddle email account, if you fail to meet the SAP standards.

 

What happens if I’m not meeting the standards?

 

Students who fail to meet satisfactory academic progress are placed on financial aid suspension. You will not receive federal or institutional aid during this suspension.

 

Can I appeal my suspension?

You have the option to appeal the suspension. An appeal must be based on extenuating circumstances that seriously affected academic performance such as student or parent injury or illness, death of a relative or other special circumstances. 

The Appeal Process

Contact the Financial Aid Office to begin processing an appeal. We will supply you with the appeal form and instructions. You will be required to submit supporting documentation. You will also need to explain what type of circumstances contributed to the academic problem and what plans you have to eliminate those problems in the future.

We realize that sharing personal information can be difficult. Be assured that your statement will remain confidential.

An academic plan approved by an academic advisor may be required.

 

Financial Aid Probation

 

For students who are successful in their appeal, aid will be reinstated; however, placed on probation for one payment period/term. At the conclusion of the probation term, you must be meeting the school’s SAP standard in order to qualify for further Federal Title IV Funding.

If you are academically suspended, dismissed, or not permitted to continue your enrollment, you will not be eligible to receive financial aid.

 

Reinstatement

 

You may re-establish your eligibility for financial assistance by achieving the satisfactory academic progress standards. Keep in mind this will be at your own expense as you are ineligible for aid. Once you have earned the required grade point average or completed the required credit hours, you must contact your financial aid counselor at your campus to request the reinstatement of your financial aid eligibility.

  

Please note:  For Worldwide programs, the academic year ends with the last term of a track (see Financial Aid Tracks for terms associated with tracks). The April and May Terms are optional terms and are not calculated until the following academic year. If you are failing the Standards of Academic Progress and have questions, please contact a Worldwide financial aid counselor toll free at 866-567-7202.

 

Do these standards apply to every financial aid program?

 

These standards are related directly to the federal financial aid programs.  However, state, institutional and private sources of aid have other standards that must be considered. Refer to your state websites to review the specific criteria for each program. Contact the financial aid staff to determine the specific requirements of each type of aid that you receive.

 

There are many resources to help you if any difficulties arise:  tutoring labs, Counseling Center, academic advisor, as well as the financial aid counselors. We are here to help make your educational experience at Embry-Riddle successful.  Contact us if you need help!

Contact Us

Daytona Beach Campus
Embry-Riddle Aeronautical University
600 S. Clyde Morris Boulevard
Daytona Beach, FL
32114-3900
Financial Aid Office:  (800) 94-EMBRY
Student Financial Services:  (386) 226-6280
Visit the Daytona Beach Campus Financial Aid Webpage

Prescott Campus
Embry-Riddle Aeronautical University
3700 N. Willow Creek Road
Prescott, AZ  86301-3720
Financial Aid Office: (928) 777-3765
Student Financial Services: (928) 777-3726
Visit the Prescott Campus Financial Aid Webpage

Worldwide Campus and Worldwide Online
Embry-Riddle Aeronautical University
600 S. Clyde Morris Boulevard
Daytona Beach, FL  32114-3900
Financial Aid Office: (866) 567-7202
Student Financial Services: (386) 226-6280
Visit the Worldwide Campus Financial Aid Webpage