Student Financial Services

The Student Financial Services Department (formerly Bursar Department) oversees the billing and collection of student accounts.

The Student Financial Services Department strives to provide efficient, courteous and excellent customer service. We offer a variety of services which are accessible online, or in person. Some of our services include:

  • Billing of Tuition and Fees
  • Student Refunds
  • Payment Plans
  • Cashier Services

For more information, current students may access their ERNIE account to get detailed information and updates on tuition and fees, term start dates, 1098-information, and collections.

Making Payments

The Worldwide Campus is pleased to offer a Term payment plan with the following features:

  • You can make up to 3 installments, depending on when you enroll
  • An enrollment fee of $20 is required each term you enroll in the payment plan. This fee is included with your down payment when you enroll in the payment plan.
  • Email notifications are sent each month including payment reminders or changes to your plan
  • Plans become available 60 days prior to the start of each term 

Payment Options

Tuition and fees are expected to be financially secured no later than 7 days prior to the first day of the respective term. For those who register in the 7-day window, payment is expected at the time of registration. We offer a variety of payment options which include: 

  • Online payments through Campus Solutions (Electronic Check, Credit Card, Wire Transfer)
  • Money order/Cashier Check
  • Paper Check (U.S. funds) 

International Student Wire Transfer Policy:  Embry-Riddle Aeronautical University will accept international wire transfers up to the cost of attendance for one semester of tuition and fees. Wires received in excess will be returned to the originating sender.

Wire transfers intended for personal or off campus room and board should be wired to the student directly at his/her personal bank account.

Deferments

The university will grant deferments from the following sources:

Financial Aid: Upon receipt of your award notification and any requested documents, the Financial Aid Office will send you notification of award finalization and place a deferment on your account for the amount awarded. 

Sponsorship:  Any student whose tuition and fees are paid by a third party (Foreign Embassy, U.S. Government, Trust Account, sponsor, etc.) is considered a Sponsored student. Formal arrangements for Sponsor payments should be made with your campus advisor.

Veterans’ Education Benefits
: This deferment is obtained by contacting your campus advisor.

Student account refunds will begin processing after the add/drop period for each term.

Electronic Refund (eRefund) is the quickest and most preferred way to get your ERAU Refund.  Click here for detailed instructions.

  • eRefunds are processed daily. Enroll now!
  • Printed check refunds will be sent to your home address.

Please note: Effective January 1, 2018 a student’s refund processed by paper check will only occur once a week.  (Refunds processed electronically will continue to be processed daily).

While we are not tax professionals and cannot provide tax advice, the resources below may provide helpful information you need. Please consult with a professional tax adviser for tax related questions.

What is a 1098-T?

The 1098-T form reports the total amount of payments that Embry- Riddle received on your behalf for qualified tuition and related expenses over the course of the previous calendar year. The purpose of the 1098-T is to help you and/or your tax professional determine if you are eligible for the American Opportunity Credit or the Lifetime Learning Credit.

In order accurately report the IRS Form 1098-T, (which includes your enrollment and financial data to the IRS) the University must have:

  • Your valid Social Security Number (SSN):  While University policy does not require your SSN in the University's admissions process, IRS regulations require us to request your SSN. You may download IRS form W9S, to provide your SSN. (Daytona Beach and Prescott students, please return this form to the appropriate Office of the Registrar).

    Worldwide students can either fax their form to (386) 226-6984 or mail it to the address below:                                                 

Embry-Riddle Aeronautical University
Attn: Worldwide Imaging
600 S. Clyde Morris Blvd.
Daytona Beach, FL 32114  

  • A valid mailing address - In order to ensure timely and accurate reporting of your Form 1098-T each year, please keep all your addresses up to date with the University.

When can I expect my 1098-T? 

If you are eligible to receive a 1098-T tax statement, it will be provided to you by January 31. This statement contains enrollment information and satisfies federal reporting requirements. A copy will be forwarded to the IRS.  

  • You may access your 1098-T online by logging onto ERNIE and navigating to the Finance Section of your Student Center. If you no longer have access to ERNIE, or to view your 1098-T history, please access our third-party student loan servicer, ECSI. (You will need to enter our school code, Q8, your SSN, and your ECSI assigned pin.)
  • Retrieve your ECSI assigned pin number 

Can my parents retrieve my 1098-T? 

As required by FERPA (Family Educational Rights & Privacy Act of 9.574), Embry-Riddle Aeronautical University or its personnel cannot release 1098-T information directly to parents, other persons who may claim the student as a dependent, or tax preparers. 

If you are claimed as a dependent on another person's tax return (such as your parent's return), please give your Form 1098-T and Supplemental Information directly to that person. 

 

1098-T Form

The Service Provider/Acct. No. box in the lower left corner of the 1098-T form provides the Embry-Riddle student identification number.

** Due to recent changes in reporting requirements by the IRS, Embry -Riddle will report the total amounts of payment received on your behalf. 

Box 1: Payments received for qualified tuition and related expenses. 
For further information, see the Instructions for Forms 1098-E and 1098-T.

Box 2: Amounts billed for qualified tuition and related expenses

This box will be left blank on all Embry-Riddle 1098-T forms.

Box 3: This box will not be checked.

Box 4: Adjustments made for a prior year

This box will be left blank on all Embry-Riddle 1098-T forms.

Box 5: Scholarships or grants

This box contains the sum of all scholarships, grants and third party payments processed for the student’s account during the calendar year.

Third party payments include, but are not limited to:

  • military assistance
  • ·veteran's benefits
  • employee assistance programs 

Box 6: Adjustments to scholarships or grants for a prior year

Decreases or refunds of scholarships, grants or third party payment amounts related to like payments reported in a previous year are included in this box. This amount is reported as a positive number per IRS requirements. However, it is actually a decrease to the amount that was reported on a prior year 1098-T.

Box 7: This box will be checked if the amount reported in Box 1 includes payments for qualified tuition and related expenses received in the reported year for a future semester which falls in the next calendar year.  For example, payments received in December 2017 for Spring 2018 will be reported on a 2017 1098-T. Box 7 will be checked to indicate that this is the case.

Box 8: A check in this box indicates that you are or have been enrolled at Embry-Riddle at least half-time for at least one semester during the calendar year.

Box 9: This box will be checked if you are a student enrolled in a program leading to a graduate-level degree.

Box 10: This box is not used by Embry-Riddle, so it will be blank.

It is your responsibility to report third party payments on your tax return. If your tuition was paid in full by a third party sponsor including but not limited to;

  • military assistance
  • employee assistance programs

If you have any questions on whether you qualify for one of the tax relief opportunities, then you may need to consult a tax professional. Unfortunately, the university is prohibited from offering any tax advice. The student should not refer to the university for explanations relating to the eligibility requirements for, and/or calculation of, any allowable education tax credit or tuition and fees deduction. The final decision for determining eligible educational expenses is the student's responsibility. There are many sources of related information from the IRS that students may find helpful in determining eligibility and preparing their tax return. Below are IRS links that you may find helpful in preparing your taxes:

For further explanation, or to determine if you are eligible to claim either of these tax credits please contact your tax preparer or the IRS at (202) 622-2970.

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Contact Student Financial Services

For information regarding payment plans, direct depositing and general student accounting information, please email Student Financial Services.

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