Academic Eligibility

In order to maintain Financial Aid eligibility, you must understand all policies pertaining to Federal Financial Aid. Please review the policies below to have a better understanding of the specific requirements to maintain financial aid eligibility.

What does SAP stand for?

Federal regulations require Embry-Riddle to define minimum standards of satisfactory academic progress to determine your eligibility for financial aid. Embry-Riddle must set certain quantitative and qualitative standards to ensure you are progressing toward degree completion. If you do not meet the Standards of Academic Progress, you will not be able to receive financial aid.

  • The qualitative standard is your grade point average (GPA).
  • This requirement is explained in detail in the University catalog under the Academic Regulations and Procedures section.
  • If you are suspended, dismissed, or not permitted to continue your enrollment, you will not be able to receive financial aid.
  • There are two quantitative standards. First, you must successfully complete 67% of the courses you attempt. Grades A, B, C, D, and P are considered successfully completed. Second, the overall time it takes to complete your program is considered.
  • You are allowed 150% of the length of your program to complete your degree. The maximum number of credits you could attempt depends on your degree program.
  • These maximum credit hours may vary depending on your specific program. If you change degrees or are a transfer student, the maximum credit hours may be extended by the number of credit hours required to complete your degree.
  • The Standards of Academic Progress is reviewed once each academic year and are updated at the end of the last term in academic year. For Worldwide programs the academic year ends with the last term of a track (see Financial Aid Tracks for terms associated with Tracks). The April and May Terms are optional terms and are not calculated until the following academic year. If you are failing the Standards of Academic Progress and have questions please contact a Financial Aid Counselor toll free 866-567-7202.

Students who withdraw, receive an “F” for *non-attendance or *non-participation from all of their classes are subject to the Return of Title IV Federal Financial Aid Programs Policy. Please review the Return of Title IV Funds Policy as it contains important information for students who withdraw or *ceases to attend all registered classes with in a term and receive Financial Aid. The Embry-Riddle Return of Title IV Funds Policy and Standards of Academic Progress, in accordance with federal regulations, will determine the amount of financial aid funds to be returned.

Scholarship funds will be reversed in their entirety for any student that drops/withdrawals/audits a course associated with a Worldwide Scholarship. Any balance created from the reversal will be the student’s responsibility.

*If a student ceases to attend ALL registered classes and/or ceases to participate in an academically related activity at any point during their Term of enrollment the faculty will use their discretion to assign an appropriate grade and supporting last date of attendance. For more information please review Student Services & Academic Affairs policies and procedures.

The Department of Education has recently published new regulations which impact students who repeat courses. These repeat courses may impact your financial aid eligibility and awards for Federal Title IV financial aid. In order for a repeated course to count toward your financial aid enrollment status for financial aid purposes, you may only repeat a previously passed course once (a total of two attempts). If you enroll in a previously repeated course for a third time, this course will not count towards your enrollment for financial aid purposes. This rule applies whether or not the student received aid for earlier enrollments in the course.

  • A student may receive aid when repeating a course for the first time.
  • A student may receive aid when repeating a course that was previously failed or withdrawn from regardless of the number of times the course was attempted and failed. (Satisfactory Academic Progress Policy still applies)
  • A student may receive aid to repeat a previously passed course one additional time. If a student fails the second attempt, no more financial aid will be given to repeat the course a third time. If the second attempt is a withdrawal, then it is allowable for a third attempt.
  • When a student has completed any course twice with a grade; he or she is no longer eligible to receive aid for that course. If a student retakes a course that is not aid eligible, the credit hours will be excluded from the financial aid enrollment for that semester.

Examples: 

                             1st Attempt 2nd Attempt 3rd Attempt Is Class FA payable for the Enrolled Semester?
Course  1 F D Enrolled Yes
Course  2 C Enrolled - Yes
Course  3 D C Enrolled No
Course  4 D F Enrolled No
Course  5 W F Enrolled Yes

Explanation of the Above Examples:

Course 1: Yes, these credits are included in the financial aid enrollment because the student is allowed to repeat any failed or withdrawn course until a passing grade is received. Once a passing grade is received, financial aid can pay for the course again. If a grade of A, B, C, D, or F is made on the third attempt; the course will not count again in the calculation for financial aid enrollment.

Course 2: Yes, these credits may be counted, even though it was previously passed, because it is the first time the class is being repeated.

Course 3: No, this course was previously passed and this is the third attempt. Two attempts are the maximum attempts these credits can count toward financial aid enrollment, because the course has been previously passed.

Course 4: No, the class credits are no longer considered for financial aid eligibility because it has been previously passed, and this is the second time it is being repeated.

Course 5: Yes, because this course has never been passed so it may still be counted toward financial aid enrollment.

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